Workplace Manager France - Fixed Term 6 Months M H/F - Deezer Paris 9e - 75

Within the Workplace department and in charge of the 2 french facilities, the Office Manager is responsible for the efficient functioning of the office through a range of health & safety, administrative, financial and managerial tasks.

The Office manager's role is to ensure the smooth running of the office on a daily basis and will BE responsible for the delivery of all of the above areas of responsibility. This will require the management and scheduling of 1 person, to meet the varying loads required throughout the day.

What you will do :

Budgets
- Manage office G&A budget
- Create budgets for all areas within responsibility
- Ensure accurate and timely reporting
- Look for savings
- Manage purchase orders and payments

Procurement & suppliers management
- Manager bid for tenders with the Purchasing teams
- Validate & challenge specifications to get the best deals
- Day to day administration & management of contracts (security, reception, cleaning, plants, water supply, maintenance...)
- Suppliers quality control
- Requests for additional purchases outside of agreed contracts

Property & space management
- Manage day to day issues with properties representatives
- Maintain the office condition and arrange necessary repairs
- Organise the office layout and moves
- Organise construction works

Health & safety
- Annual building inspections and legal and operational compliance
- Fire drill employees trainings
- Safety employees trainings

Services to the teams
- Stationery, goodies, furniture... order management
- Cafeteria supply

Events and meetings
- Plan in-house or off-site activities, like parties, celebrations and conferences

Other
- Partner with HR
- Partner with IT
- Partner with work councils
- City Hall & neighbours point of contact
- Implement & update Workplace policies

This role is excellent for a person with :
- 5+ years of professional experience
- Communication
- Organisation
- Proactivity
- Sense of service
- Sense of priority
- Operational & administrative tasks appetite
- Suppliers and landlords persuasiveness
- Health and safety knowledge

If you don't meet 100% of the qualifications outlined above, tell us why you'd still BE a great fit for this role in your application !